Privacy Policy

Introduction

Beehive Media, LLC ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (beehivemedia.org) or use any of our services, including Capitol Bee, BillBee, and LetterSwarm.

By accessing our website or services, you agree to this Privacy Policy. If you do not agree with the terms of this policy, please do not access our website or use our services.

Information We Collect

Personal Information You Provide

We may collect personal information that you voluntarily provide when you:

• Subscribe to our newsletters or services
• Create an account on our platforms
• Contact us through our contact form
• Participate in surveys or polls
• Make a purchase or payment

This information may include:

• Name
• Email address
• Mailing address
• Phone number (if provided)
• Payment information (processed securely through third-party providers)
• Any other information you choose to provide

Information Automatically Collected

When you visit our website or use our services, we may automatically collect certain information, including:

• IP address
• Browser type and version
• Device information
• Pages visited and time spent on pages
• Referring website
• Click data and interactions with our services

We collect this information using cookies, web beacons, and similar tracking technologies. We use Google Analytics to help analyze how users interact with our website.

How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our services
• Send newsletters and updates to subscribers
• Process transactions and manage subscriptions
• Respond to inquiries and provide customer support
• Improve our website and services
• Analyze usage patterns and trends
• Send marketing communications (with your consent)
• Comply with legal obligations
• Protect against fraudulent or illegal activity

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

Information Sharing and Disclosure

We may share your information in the following circumstances:

Service Providers

We work with trusted third-party service providers who assist us in operating our website and delivering our services. These providers include:

• Beehiiv (newsletter platform for Capitol Bee)
• Payment processors (such as Stripe)
• Cloud hosting services (such as Cloudflare)
• Email service providers
• Analytics providers (such as Google Analytics)

These providers have access to your information only to perform specific tasks on our behalf and are obligated to protect your information.

Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities, including:

• Court orders or subpoenas
• Government requests
• Legal proceedings

Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of sensitive data
• Secure servers and hosting infrastructure
• Regular security assessments
• Limited access to personal information

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including:

• As long as you have an active account or subscription
• To comply with our legal obligations
• To resolve disputes and enforce our agreements

When your personal information is no longer needed, we will securely delete or anonymize it. Typically, we retain inactive account data for 12 months after account closure before permanent deletion.

Your Rights and Choices

You have certain rights regarding your personal information:

Access and Update

You can access and update your personal information by logging into your account or contacting us directly.

Opt-Out

You can opt-out of receiving marketing communications from us by:

• Clicking the "unsubscribe" link in our emails
• Updating your communication preferences in your account
• Contacting us directly

Deletion

You can request deletion of your personal information by contacting us. Please note that we may need to retain certain information for legal purposes.

Cookies

Most web browsers are set to accept cookies by default. You can usually choose to set your browser to remove or reject cookies. Please note that this may affect the functionality of our website.

Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe we may have collected information from your child, please contact us.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: